Ops & Portals

What it handles (10 flights)

• Vendor portal document check

  Scheduled (0 8 * * 1-5)

  Visit each of these vendor portals: {{portal_urls}}. Report every document, invoice, statement or notice added in the last {{lookback_days}} days (or since the previous run if you recorded one). For each item include vendor, document type, date, amount if shown and a direct link. Flag anything marked urgent, overdue or requiring a response. Do not acknowledge, sign or submit anything.

• Download monthly statements

  Scheduled (0 9 1 * *)

  Open {{portal_urls}} and download the statements for the previous calendar month. Save each file to {{destination_url}}, keeping the original filename and adding the vendor name if it is missing. Report which statements were saved, their file size and anything that was not available yet. Never enter payment details or pay a statement while downloading.

• Uptime check for key sites

  Every 2h

  Open each of these sites and confirm they load: {{site_urls}}. For each one record status, page title, response time as measured by the browser and any visible error or certificate warning. Compare with the previous run and flag anything that is newly down or slow. Do not submit forms, log in to admin areas or change anything.

• Certificate and domain expiry watch

  Scheduled (0 8 * * 1)

  Check the SSL certificate and registration expiry for each of these domains: {{domains}}. Report the expiry date, days remaining and issuer or registrar for each one. Flag anything expiring within {{expiry_window_days}} days, sorted most urgent first. Do not renew, transfer or change DNS records.

• Subscription renewal list

  Scheduled (0 9 * * 1)

  Review the subscription records in {{subscriptions_source}} and list every renewal falling in the next {{renewal_window_days}} days. For each: vendor, plan, cost, billing period, renewal date and cancellation deadline if published. Flag auto-renewals and anything that increased in price since the last renewal. Do not cancel, upgrade or change any subscription.

• Utility meter reading capture

  Scheduled (0 9 1 * *)

  Open {{meter_portal_url}} and record the latest reading for each of these meters: {{meter_ids}}. Report meter id, reading value with unit, reading date and the change since the previous reading if visible. Note any reading that looks like an estimate rather than an actual. Do not submit a reading, change a tariff or pay a bill.

• SaaS seat inventory

  Scheduled (0 10 * * 1)

  Open the admin or billing pages for these tools: {{saas_admin_urls}}. For each one report the plan, number of paid seats, number of active users in the last 30 days, and any invited-but-never-active or long-dormant users. Estimate the monthly cost of unused seats where pricing is visible. Do not deactivate, remove or invite any user.

• Compliance deadline calendar

  Scheduled (0 9 * * 1)

  Check these sources for filing and compliance deadlines: {{deadline_sources}}. List everything due within the next {{horizon_days}} days with the authority, obligation, due date, responsible person if named and the source link. Mark items missing an owner or supporting document. Do not file, register or submit anything.

• Shipment tracking digest

  Scheduled (0 8 * * 1-5)

  Open the tracking pages for these shipments: {{tracking_urls}}. Report carrier, tracking number, current status, last scan location and date, and estimated delivery. Flag anything delayed, held at customs, returned to sender or delivered without a signature. Read only — do not reschedule, redirect or cancel any delivery.

• Weekly ops summary

  Scheduled (0 16 * * 5)

  Compile the week in one page from your recorded runs: new vendor documents, statements saved, uptime incidents, expiring certificates or domains, upcoming renewals, compliance deadlines and anything still waiting on a human decision. Order items by urgency, include a link for each, and end with the three actions the user should take first.