Finance & Admin

What it handles (10 flights)

• Invoice inbox check

  Scheduled (0 8 * * 1-5)

  Scan {{invoice_inbox}} in the connected mailbox for invoices and bills received in the last 24 hours. For each one report vendor, invoice number, amount and currency, issue date, due date and a link to the message or attachment. Flag duplicates and anything due within 7 days. Do not forward, pay or reply to any invoice email.

  Needs: Gmail

• Overdue invoice list

  Scheduled (0 9 * * 1-5)

  Open {{accounting_url}} and list every customer invoice that is overdue or falls due in the next 7 days. For each: customer, invoice number, amount, due date, days overdue and status. Sort by amount and age, and flag any customer with more than one overdue invoice. Do not send reminders or change invoice status.

• Expense receipt capture reminder

  Scheduled (0 10 * * 5)

  Compare card transactions from the last 30 days in {{expense_tracker_url}} against receipt emails in {{receipt_inbox}}. List every transaction with no matching receipt, including date, merchant, amount and cardholder if shown. Flag transactions over 100 where a receipt is usually required. Do not categorise, approve or reimburse anything.

  Needs: Gmail

• Bank reconciliation prep

  Scheduled (0 9 * * 2)

  Compare the transactions recorded in {{accounting_url}} for the last full month against {{bank_statement_source}}. Produce three lists: transactions in the books with no bank match, bank lines with no book entry, and amounts that differ. Show date, description and amount for each side. Do not create, edit or reconcile any transaction.

• Subscription spend audit

  Scheduled (0 9 1 * *)

  Review the subscriptions recorded in {{subscriptions_source}}. List vendor, plan, amount, billing period and renewal date, then flag duplicate tools serving the same purpose, price increases versus the previous period, and anything that looks unused. Total the monthly and annual run rate. Do not cancel or change any subscription.

• Vendor payment due list

  Scheduled (0 9 * * 1)

  Open {{accounting_url}} and list all vendor bills due within the next {{due_window_days}} days, including vendor, bill number, amount, due date and payment status. Group by week and flag anything already past due or on hold. Do not schedule, approve or make any payment.

• Quarterly tax deadline checklist

  Scheduled (0 9 1 1,4,7,10 *)

  Check the official pages for {{tax_authority}} and build a checklist of every filing, payment and report due for a business registered in {{business_location}} in the current quarter. For each item list the obligation, due date, penalty for late filing if published and the source link. Mark what the user must prepare. Do not file, submit or pay anything.

• Duplicate charge check

  Scheduled (0 9 * * 1)

  Review the transactions in {{transactions_export_url}} for the last {{lookback_days}} days. Flag charges that share the same merchant and amount within a short window, repeated subscriptions billed twice in one period, and pending charges that also appear posted. Show both entries with dates and links. Do not request refunds or contact merchants.

• Monthly P&L numbers collection

  Scheduled (0 9 1 * *)

  Open {{accounting_url}} and collect the profit and loss figures for {{reporting_month}}: revenue, cost of goods sold, gross margin, operating expenses by category, net profit and cash balance. Present them in a simple table with the previous period for comparison and note any line that moved more than 10 percent. Read only — do not post, adjust or export entries.

• Month-end close checklist

  On demand

  Work through the close checklist in {{close_checklist_url}} for the most recent month and verify each item in {{accounting_url}}: bank feeds reconciled, expenses approved, invoices issued, bills entered, payroll posted and reports reviewed. Report what is complete, what is outstanding and who or what it is waiting on. Do not mark items complete or make any changes.